Personal Efficiency and Managing Meetings Training Course

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Course Code

pemm

Duration Duration

7 hours (usually 1 day including breaks)

Requirements Requirements

Overview Overview

Audience

Managers, Team Leaders and staff members who feel that:

  • They are attending too many meetings
  • Their time is being “stolen” by other people
  • They cannot get to the bottom of their day’s work because of a lack of planning, foresight or prioritisation

Format of the course

The course will be a highly-interactive combination of:

  • Facilitated Discussions
  • Slide Presentations
  • Exercises and Case Studies

By the end of the course, delegates will be able to:

  • Appreciate the need to manage meetings effectively – respecting the time pressures of those whom they invite to meetings
  • Follow the standard processes for calling, managing and preparing the output of meetings
  • Appreciate more widely some of the ways of managing themselves and their time more efficiently: to work smarter not harder…

Course Outline Course Outline

Understanding Ourselves and Others

  • Understanding that when we ask others to attend a meeting we are imposing upon them our list of priorities
  • What makes us behave the way we do?
  • Are we aware how our behaviour affects others: do they always respond in the way we want them to and in the way that they should? If not, why not…?

The Process for Managing Meetings

  • Why is a meeting necessary; what are the alternatives; are any of the alternatives preferable?
  • The process for calling, managing and preparing for meetings:
    • Creating a meaningful agenda covering the objectives for the meeting, the subject(s) to be covered and suggested timings
    • Inviting only the right people – and nobody else
    • Managing the meeting: allowing only relevant contributions (but being careful to differentiate between relevant and irrelevant); keeping to the agenda; keeping to time
    • Creating outputs: not necessarily detailed minutes but, at least, actions points
    • Arranging follow-up meeting(s)

Attending Meetings

  • Do I need to attend all the meetings to which I am invited?
  • How do I decide whether (or not) to attend meetings?
  • What justifications do I have for declining to attend?
  • What else am I allowed to do during a meeting related to attendees, subject matter being discussed and timings?

Other Personal Efficiency and Time Management Issues

  • Setting Objectives – personal and professional – and keeping to them
  • Work Prioritisation
    • How do I decide what needs to be done?
    • How do I prioritise these activities?
  • Employee-Imposed Time: are my staff and colleagues working for me or am I working for them…?
  • Time Bandits: what else steals time away from me and what can I do about it?
    • E-mails
    • Telephone calls
    • Unplanned interruptions
    • Displacement activities: procrastination…
    • Other things…
  • Effective Delegation
  • Assertiveness: seeking a compromise; learning to say “no” effectively

Public Classroom Public Classroom
Participants from multiple organisations. Topics usually cannot be customised
From 1340EUR
Request
Private Classroom Private Classroom
Participants are from one organisation only. No external participants are allowed. Usually customised to a specific group, course topics are agreed between the client and the trainer.
Private Remote Private Remote
The instructor and the participants are in two different physical locations and communicate via the Internet
From 990EUR
Request quote

The more delegates, the greater the savings per delegate. Table reflects price per delegate and is used for illustration purposes only, actual prices may differ.

Number of Delegates Public Classroom Private Remote
1 1340EUR 990EUR
2 895EUR 695EUR
3 747EUR 597EUR
4 673EUR 548EUR
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