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 Duration 14 hours

Course Outline

Introduction to ChatGPT in Administrative Roles

  • Identifying tasks that ChatGPT can and cannot automate
  • Reviewing typical administrative use cases
  • Developing effective prompts for daily responsibilities

Streamlining Routine Writing Activities

  • Drafting emails, notifications, and public announcements
  • Compiling summaries, meeting minutes, and follow-up communications
  • Producing standardized text for repetitive use

Document Refinement and Formatting

  • Revising, reformatting, and reorganizing content
  • Transforming unstructured text into professional documents
  • Correcting grammatical errors, ensuring consistency, and adjusting layout

Developing Templates and Administrative Aids

  • Constructing checklists, forms, and reusable structures
  • Drafting Standard Operating Procedures (SOPs) and compliance-focused layouts
  • Automating the creation of repetitive documentation

Data Management and Basic Automation

  • Organizing information from raw text sources
  • Extracting critical data points and formatting content into tables
  • Generating data-ready summaries for input into entry or reporting systems

Workflow Assistance and Task Coordination

  • Creating schedules, reminders, and procedural instructions
  • Automating planning and documentation processes
  • Supporting complex, multi-stage administrative procedures

Safe and Ethical AI Usage in Administration

  • Recognizing AI limitations to prevent operational errors
  • Managing confidential information with appropriate care
  • Maintaining accuracy and consistency in AI-generated outputs

Advanced Prompting Techniques for Efficiency

  • Applying prompt patterns to standardize recurring workflows
  • Designing simple automation sequences for common tasks
  • Enhancing outcomes through refined and precise instructions

Recap and Future Directions

Requirements

  • Familiarity with fundamental office processes
  • Proficiency with standard productivity software
  • Confidence in managing digital documents

Target Audience

  • Administrative support teams
  • Office coordinators
  • Data entry specialists

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